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ITEC Executive Board
February 21, 2007
8:30 a.m. Teleconference

I.                   Attendance:

Jeff Bartkovich, Judi Basinski, Ron Brown, Dave DeMarco, Todd Foreman, Karen Klose, John Petkash, Mike Pisa, Mike Notarius, and Charlie Young

II.                Minutes of the January 10, 2007 meeting approved.


III.             SICAS Center Update: Charlie Young

API Training:  Binghamton and the SICAS are sponsoring API training at Binghamton the week of March 12.  Two sessions will be held and are scheduled for March 12 and 13 and March 14 and 15 at Binghamton.  The maximum cost is $250 per person.  The price may decrease based on enrollment.  Announcements will be sent to the SICAS Center listserves.

Strategic Direction:  The SICAS Center is undertaking two initiatives to identify and make recommendations on future strategic direction to the Executive Committee.  The first initiative involves an environmental scan to see what additional services the SICAS Center should consider offering that would be beneficial to member campuses.  The second initiative is to revisit the user group organizational structure.  The current FAUG structure was established in 1990 and is now stretched with 40 campuses.  Maggie Moehringer will be the project lead for both of these fact finding projects. 

Transcript Project: Bill Grau is co-chair of group.

IV.       Directorís Update:  Ron Brown

Budget:  Mike Pisa noted that a resolution on the capital recharge is needed.  Ron was required to submit a preliminary recharge report to the Budget Office in January 2007 and included the capital expense.  

At the November 30, 2006, Executive Board meeting, a committee chaired by John Petkash and Jeff Bartkovich was established to review ITECís fee structure for remote and hosting services.  A previous Recharge Review Committee chaired by Mary Ann Corsetti addressed the Oracle fees and the base membership fee (eliminating the partial membership option) and their recommendations were approved by the Executive Board on 12/21/05.  The goals of this committee are:

  • to price and stabilize the fee formulas for remote and hosting services;  
  • to address the issue of ITECís inability to submit capital funding requests and align costs with the services associated with capital expense;
  • to define the term ďcost-effectivenessĒ which appears throughout ITECís strategic plan and other documentation;
  • to survey campuses as to their reasons for participating or not participating in ITECís service offerings;
  • to  investigate developing a contract for services that will articulate long-term costs and incorporate fixed annual increases into the contract.

The committee reached out to Business Officers Ralph Fiorella of Mohawk Valley Community College and Gary Sproul of Jefferson Community College for assistance.   John does not anticipate having a decision on these issues made for FY 07-08 budget. 

John reported that an alternative to recharging capital expense to campuses was to obtain seed money; however, some were concerned that this is in conflict with ITECís mission of being self-funded and governed by its members.  Another possibility may be to collaborate with Dave DeMarcoís committee that is investigating standardizing the University-wide programs.  The Business Officers were concerned that Buffalo State is being improved by ITECís membership.  Ron noted that Buffalo State would not need to upgrade the facilities if it were not for ITEC.

John indicated that a resolution endorsing the ability of ITEC and SICAS to submit capital requests will be developed over the next few weeks and will be submitted to the governing agencies of ITEC and SICAS for a vote. 

Ron noted that capital requests are being submitted for the next five-year plan and he would like to have an ITEC/SICAS resolution adopted and passed as soon as possible.  ITECís power upgrade should be completed within the next 14 months.  In addition, ITEC was given a large conference room that will be converted into office space.

Mike Pisa provided the Board with an ABB handout that indicated ITEC had a 40% increase in revenue from last year.  Ron indicated that this needs to be clarified because the increases are due to new campuses joining and campuses adding optional services.     While this handout showed the revenue it did not show the related expense of new members and existing members selecting additional optional software and services.  Also, there was an increase to the Oracle maintenance because of the additional products that had been purchased in May 2006.

Mike Pisa noted that the Board needs to take the line out of the budget or approve it as proposed.  Todd indicated that as soon as we decide to charge the capital to members a solution is ďfound.Ē  Johnís concerns are that the costs are not associated with the actual service and an alternative is to look for outside funding. 

Dave DeMarco is concerned with the impression that costs seem to rise although they havenít except for the Remote Services fee.  Ron responded that the base membership has not increased although there have been changes due to the method of recouping the money and moving campuses from partial to full membership.  The U-wide software cost has been stable in general.  Oracle is still lower than it was two years ago.  Remote services is the only cost that has increased.  Ron indicated that it was not the practice to offer low costs to get people to buy into the service and then increase the price.  The increase is attributed to the complexity of the technology and the fact that campus expectations have grown.  To allocate the cost it would probably be 1/3 SLN; 1/3 SUNYConnect; and 1/3 hosted/disaster recovery campuses.  Mike Notarius reports that heís received 50,000 emails with half of them received last year alone. Johnís concern is that these services are growing and heíd like to create a model to avoid sharp increases. 

Ron noted that the SICAS Center and ITEC do not receive any special subsidies from System Administration as do other University-wide programs.   The Academic Software Initiative was provided $250,000 seed money by the Provostís office to get the program started but no ongoing state appropriation is received.  When ITEC started in 1988, $600,000 of Comprehensive Computer Upgrade Program funding was provided.  Other than that, thereís been no seed money.  ITEC has worked under the concept of recovering the money and not trying to hook and bait.  Ron uses his best professional judgment in pricing a new service before the service has actually been provided but it is difficult to anticipate exactly what will be required. 

A sub-committee was formed to conduct an intensive review of the budget:   Karen Klose, Todd Foreman, Gary Sproul, Leif Hartmark, Dave DeMarco, John Petkash, and Jeff Bartkovich

Staffing:  ITEC is having difficulty recruiting staff.  Only two positions (one UNIX and one DBA) have been filled.  The positions have been posted with electronic sources but have had very few responses.  Other options are being investigated. This impacts services offered and pricing.


V.        Future Meeting Schedule:  (9 a.m. teleconferences unless otherwise noted)

March 14, 2007 - Wizard
April 4, 2007
May 16, 2007
June 2007 Ė STC


Submitted by Barbara Boquard



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