State University of New York - Campus Card

Initial Campus Overview Meeting

Overview Meeting Agenda Topics

The SUNYCard Overview Meeting provides your campus with a detailed presentation of the SUNYCard program and allows the vendors the opportunity to determine your campus requirements for successful implementation of SUNYCard.

It is recommended that representatives from any campus department that currently interact with an identification card system or may do so in the future, participate in this initial Overview Meeting.

The SUNYCard Implementation & Technical Specialist will contact your campus coordinator to schedule a date. After a date is confirmed, the Citibank representative will call your coordinator to schedule the time and arrange the details for your campus meeting. It is important that the Campus Profile Questionnaire be returned at least one week before the meeting.

The meeting requires approximately five hours, with an hour or so allocated to a general overview. After this overview, there are "breakout" sessions designed for specialized areas of interest, i.e. banking services, telecom, library and network system administration. The SUNYCard team consists of seven or eight members and the SUNYCard Coordinator assigned to your campus.

To help ensure a productive overview meeting, your campus will be asked to provide the following:

• Copies of the agenda provided by Citibank
• A meeting room large enough to accommodate the entire group and 2-3 additional rooms

for small group "breakout" meetings

• A VCR and monitor for a 5 minute video
• A tour of the current card office and proposed recarding site
• Samples of the current campus ID card
• Lunch (A buffet lunch to enable meeting participants to work through lunch

is suggested.)

In advance of the meeting you will be asked to provide the following to the Citibank representative coordinating the overview meeting:

• A list of participating campus representatives, their departments, titles,

email addresses, phone and fax numbers

• Recommend hotel accommodation
• Written directions to the meeting site from the nearest airport
• The meeting room number and instructions for parking

The SUNYCard Implementation & Technical Specialist, Coordinator and vendors work together with the campus to achieve a productive Overview Meeting enabling the campus to begin the implementation process for the carding event.

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